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Tip of the Week: 4 Ways to Cut Down On Your Mobile Data Usage

b2ap3_thumbnail_mobile_data_is_expensive_400.jpgAs the world pushes toward a more mobile era, so too does the workplace embrace Bring Your Own Device (BYOD) with open arms. As such, workers will need some type of network connection in order to access mission-critical corporate data. Therefore, if they can’t connect to a WiFi network, they’ll default to their cell provider’s mobile data plan.

Unfortunately, too much strain put on this asset can quickly drain, or even surpass, your maximum monthly data expenditure. Therefore, reducing your mobile data usage can be a great way to cut down on your expenses and potentially improve battery life. Here are four ways to get started.

5six in blog1Monitor Your Current Data Usage
Before jumping too deep into how to limit your data usage, you first need to identify whether or not you’re using too much data. Chances are that if you aren’t having difficulty staying within your monthly data usage, you don’t need to make many changes to the way you use your device. However, if you find yourself constantly violating your maximum data limit, you’ll know you need to change the way you’re using your device.

Use WiFi Whenever Possible
A simple way to lower your use of mobile data is to stop using it whenever WiFi is available. Rather than using up your mobile data plan, you can simply take advantage of any wireless networks in range. While this is convenient, you don’t want to connect to any sketchy wireless hotspots in your vicinity. There’s always the chance that a network can be littered with threats. Therefore, the best way to keep your device secure is to only access connections with passwords and encryption, and to make sure your autoconnect feature is turned off.

Limit Your Media Consumption While Mobile

Though it makes life infinitely more enjoyable to stream music and video entertainment on the go, it can also be putting an enormous strain on your mobile data plan. Instead of streaming music through your 3G or 4G connection, try playing music stored locally on your device. This can prevent your device from consuming too much data too quickly.

Limit Which Apps Update in the Background
Unless you’ve explicitly configured your device otherwise, your applications will automatically update in the background while you’re going about your daily routine. Unfortunately, this can eat up a ton of data. To prevent this, you can set your device to update automatically when connected to WiFi, or to manually perform the updates yourself.

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If you find that even these four tips can’t stem the flow of your data problem, it might be time to cave in and get an upgrade. This should only be considered as a last resort, since it can help you avoid the overage fees associated with monthly data plans. All it takes is a little awareness of how much data you’re truly using in order to self-police yourself into staying within the confines of your monthly data plan.

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Star Wars Has Shaped Our Technology More Than You Know

b2ap3_thumbnail_rd_d2_droid_400.jpgIt’s been a full 38 years since we were introduced to the Skywalker family in the first Star Wars film, “A New Hope.” The science fiction franchise has become such a cultural phenomenon that it even has its own holiday, celebrated galaxy-wide every May 4th (May the 4th be with you).

As an IT company, we’ve always been fascinated with the futuristic technology seen in Star Wars. After watching any one of the six Star Wars movies, viewers can’t help but walk away from the experience with questions like, “How long until we get cool starships and laser blasters?”

Even though we’re still a long ways away from having pod racing replace Formula One, our society has made some great strides over the past four decades to look more and more like Star Wars. In fact, you might remember that, at the height of the Cold War, the United States went so far as to consider using Star Wars-like space lasers.

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The influence of Star Wars can most dramatically be seen in the technology we use every day. Take computers, for example. Every year they become more capable of doing more tasks, especially mobile devices. In fact , if you tried explaining today’s smartphone to someone from 1977, they would probably think it to be straight out of science fiction.

It may be for this very reason why Android nicknamed their product “droid.” In Star Wars, droids act as the ultimate personal device, capable of doing virtually any and all tasks asked of them by their humanoid counterparts. Modern smartphone manufacturers pride themselves with just how many different tasks users can accomplish with their mobile devices, but how close are we to actually having our “droids” be as helpful as the droids from Star Wars?

To get to the bottom of this, let’s take an in-depth look at everyone’s favorite Star Wars droid, R2-D2 (sorry C3PO).

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Over the span of six movies, R2-D2 has shown much versatility, surprising fans of the franchise with new tricks in each episode (think how much of a game-changer it would have been if R2-D2 could have used his thrusters in the original trilogy). To get an accurate understanding of what all R2 can do, we turn to the Internet’s authority on all things Star Wars, Wookieepedia:

R2-D2 was a diminutive droid, standing 0.96 meters tall. He rolled on three legs, one of which could retract into his body, and had a silver and blue domed head. His white, blue, and silver body housed many arms, sensors, and other apparatuses, many of which were not readily seen by the typical humanoid eye. This often made the droid seem like a box of tricks, unexpectedly pulling out some previously unseen but very much needed device at a critical moment.

Features of the R2-series astromech droid include (bolded are the tasks that we can do on our modern “droid” devices):

  • Rocket booster
  • Cable gun
  • Oil injector
  • Claw arm
  • Fusion cutter
  • Holoprojector / Recorder
  • Internal comlink
  • Periscope
  • Electric pike
  • Propeller
  • Hidden lightsaber compartment with ejector
  • Fire extinguisher / Smoke Screen
  • Small Saw
  • Air Cannon
  • Crashmat
  • Lariat
  • Submarine Mode
  • Collapsible Umbrella
  • Flea Remover
  • Distracter
  • Headdress Detangler
  • Droid Deactivator
  • Computer Interface Arm
  • Charge Arm (electric shock)
  • Life-form Scanner
  • Breakdance Mode
  • Polarity sink
  • Water pump/hose
  • Inflatable mattress
  • Media copy / storage disc drive
  • Jukebox
  • Small red “tongue” ribbon
  • “Confetti-creation device”
  • Lubricant Application Arm
  • Motorized, all-terrain treads
  • Power recharge coupler

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As great as the ‘droids are that we carry in our pockets, we’ve still got a long, long way to go before we have personal devices that can do everything that this “extremely well put-together little droid” can do. However, despite this technological shortcoming, it’s still amazing that we’ve come as far as we have over the past 38 years. Who knows, maybe within the next 40 years we’ll finally have lightsabers.

We can’t know for sure what the future of personal technology will look like, but one we do know, if everybody gets their own R2-D2 unit, NuTech Services will be available to provide technical support. May the 4th be with you!

Images courtesy of the Walt Disney corporation.

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USB vs Wireless vs Bluetooth: Which is the Best for Tethering?

b2ap3_thumbnail_tether_your_internet_signal_400.jpgUsing your smartphone to tether another device like a laptop to the Internet can come in handy when you need to accomplish a task that can’t be done on your phone (which is becoming increasingly rare these days). Most smartphones present the user with three ways to tether their Internet signal. What are they and which is the best?

Connecting with a WiFi Mobile Hotspot

Advantages
Using your smartphone as a mobile hotspot to broadcast a WiFi signal is the easiest way to connect your WiFi-enabled device to the Internet. Additionally, depending on your phone’s reception, today’s smartphone’s are capable of producing signals that are on par strength-wise with a wireless router. In fact, many smartphones are capable of connecting as many as five devices to the Internet from their mobile hotspot.

Disadvantages
Security is one disadvantage of using your phone to create a mobile hotspot. Your phone’s WiFi signal will be vulnerable to any hacker within range. Be sure to take the same WiFi security measures that you do with your office’s wireless routers. Also, using your phone as a mobile hotspot can quickly drain your battery, so plan your battery usage accordingly and have a charger handy.

Tethering with a USB Cable

Advantages
Battery life isn’t an issue when going with USB. Your phone will receive a charge via your device, so you will only have to worry about the battery of one device instead of two. Additionally, the Internet signal is pushed only through your USB cable, making it a more secure option than a mobile hotspot. Plus, in most cases a wired connection yields a faster signal.

Disadvantages
Having to carry an extra cable around can be a bit of an inconvenience, and so is having to keep your smartphone within arm’s reach. Tethering with USB may also require special software and configurations for each device, so there might be a few more hoops to jump through than using mobile hotspot, but if you’ve got a cable handy and you’re planning to work while sitting in one spot, then it’s probably worth it.

Make an Mobile Internet Connection with Bluetooth

Advantages
Similar to WiFi, you can use your phone’s Bluetooth signal to wirelessly broadcast an Internet signal for your device. Thanks to Bluetooth being specifically designed for mobile needs, it uses less battery power, as well as offers better security thanks to Bluetooth not being as common as WiFi.

Disadvantages
The disadvantage to Bluetooth is that it’s not as easy to configure as WiFi. According to Pocketnow:

It’s a little more involved to set up than WiFi, and a little more involved every time you want to use Bluetooth tethering. If power consumption is a concern, Bluetooth is probably the way to go, if you’re willing to configure it.

So which tethering option is the best? It really depends on your needs.

Do you need help with tethering your mobile devices, or want to securely equip your office with mobile technology like cloud computing? Then call NuTech Services at 810.230.9455.

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Tip of the Week: 5 Ways to Dramatically Reduce Workplace Stress

b2ap3_thumbnail_no_stress_at_work_400.jpg“Work smarter, not harder.” When you’re at your wit’s end, it’s annoying to be told this by a relaxed, know-it-all coworker. However, this productivity axiom holds up. Following this rule will allow you to get much more done, in a much shorter amount of time, and in a much more relaxed manner. Here are five productivity tips to help you “work smarter, not harder.”

Or, don’t follow these tips. Keep doing things the hard way and stress yourself out. The choice is yours.

Make and Stick to a Routine
The alternative to going by an organized schedule is to tackle the most seemingly-urgent task that hits your plate. This haphazard approach is a mega-stressful way to do things because you’ll always be working on the loudest, most drama-filled project.

By keeping to a strict routine, you’ll be able to schedule urgent tasks to more appropriate times. Additionally, you will want to include time to recharge and unwind from the stresses of life into your routine. If you’re not intentional about downtime being a part of your routine, then your day will quickly be overrun by things that stress you out. As a bonus, your routine can be adjusted and tweaked to allow for maximum productivity, which can’t be said for the haphazard approach.

Prioritize Your To-Do List
Having a to-do list in conjunction with a routine can do wonders to minimize stress levels. To get the most out of your to-list, try prioritizing your tasks so that your to-do list isn’t an overwhelming list of stuff that needs to be done. For example, if you assign each task with a priority level, like A, B, or C, then you’ll have a good idea of what to work on, which will minimize your stress level.

Delegate Lower-Priority Tasks
Once you have your to-do list determined and prioritized, you will then be able to appropriately delegate tasks on your list. From your list, you can easily determine what the tasks are that only you can do and which tasks your team can handle. This will minimize stress because you’ll know that you’re working on jobs that absolutely need your attention, while your staff is working on lower-priority tasks. By not delegating in this manner, you might end up giving jobs to your staff based on how “urgent” it seems, instead of based on how qualified they are for the job.

Deadlines Reduce Stress
If you don’t have a clear deadline for a project, then you might sink way more time into it than what you need to, which causes stress. Or, without a deadline, you might procrastinate on a project and never get around to it, which causes stress of a different variety. By not having a clear deadline, you will inevitably end up scrambling to get stuff done last minute, which will produce subpar results, and even headaches.

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With a hard deadline set, you will be able to schedule your work in manageable chunks so that you’re not last-minute panicking all of the time.

Keep Your Work and Personal Life Separate
One of the worst things you can do for your stress level is to bring your work with you to your home. Your home is supposed to be a place where you recharge and unwind from the day’s stressful activities so that you’re rested up to go back to work and take on the next day’s challenges. Granted, there are times when you have to work late hours or answer an urgent email from home, but this shouldn’t be the norm. If you’re intentional about guarding your home life from the stresses of your work life, then you’ll experience less stress and more productivity in your professional life.

Stressed out? By being intentional about how you manage your time, you will see your stress levels plummet, which will lead to a much more relaxed and productive lifestyle. What are some of your favorite productivity tips? Share them with us in the comments.

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We Bet that You Can’t Read Every Word of This Article [VIDEO]

b2ap3_thumbnail_scatterbrain_400.jpgThe Internet is full of challenges. YouTube has a multitude of annoying 10 hour-long videos of irritating noises and sounds alone. But, this CollegeHumor video might just top them all. It challenges its viewers to finish a three-minute video, and to make it worse, the video is boring.

 

It’s a look into the human psyche and the impact that the Internet has had on the way our attention spans work. This video argues that the Internet has made the human mind weak and saturated with entertainment. We surf the Internet for hours on end to put an end to the tedious boredom of everyday life. A decade of a world taken over by the Internet has brought about a generation of weak-willed people who can’t even find the time to finish reading an article.

We Dare You
We dare you to finish this article. We know most of you probably won’t. Slate performed a study of how many people actually read their articles, and the results weren’t particularly promising: About 5 percent of people who landed on Slate pages were engaged with the page in some way, but never scrolled down the page. Typically, this means that they didn’t see anything at all about the article, and opted to visit another web page.

Most visitors scroll to at least the 50 percent mark, but that doesn’t mean that they’ve read the article. People could just be skimming and then sharing the information online via Facebook or Twitter. Then, other people can share the article without reading it, too, and it will create a chain reaction of misinformed individuals who can’t pay attention long enough to understand the premise of the article.

Finally, the only way to get most people to scroll through the entire article is to embed pictures or videos into it, which causes readers to scroll through the entire article, then go elsewhere or share/comment on it. These trends use the assumption that the web article is roughly 2000 pixels long (the length of a typical web article, roughly two pages of text or 1,000 words single-spaced).

Still With Us?
Good. You’re among the minority of readers. Most of you wouldn’t have read this far. It’s almost as if the seemingly limitless number of screens and tabs that can be open at one time make us feel like we never need to be bored. If something isn’t working for you, all you need to do is search for something else to appease your hunger for content.

The unfortunate side effect of this is that it wastes a lot of time, especially from a business standpoint. Unless you are entirely engulfed in your work, you will be browsing the Internet. Take advantage of productivity-increasing tips from NuTech Services today by calling 810.230.9455. And remember the obnoxious man-in-the-suit’s words; “If you watch this entire video, if you make the choice to sit and be bored for these 180 seconds, you will have finally taken the first step in regaining control over the one truly renewable resource in life: your time.”

Thank you for being one of the few readers to finish this article. Now, don’t waste any more time. Put your time to good use and leave a comment expressing your thoughts.

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Microsoft Skips Windows 9 While Most of the World Skips Windows 8

b2ap3_thumbnail_windows_10_logo_400.jpgThe release of Windows 10 is fast approaching, and it’s suspected that it will arrive sometime this summer. However, Microsoft’s latest OS release, Windows 8.1, is still being left in the dust by Windows 7 in terms of sheer popularity and usage. What’s the current state of Microsoft’s Windows OS economy?

ComputerWorld reports that two-thirds of all PC users are currently running Windows 7, as of last month. Based off of Net Applications’ monthly user share tracking, these are the statistics taken for the month of March 2015 concerning the different operating systems in Microsoft’s repertoire.

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  • 64 percent of users use Windows 7.
  • 2 percent of users use Windows Vista.
  • 18 percent of users are still clinging to Windows XP.
  • 15 percent of users are using Windows 8 or 8.1.

Windows 7 is certainly a great operating system that has stood the test of time. Ever since it was released in 2009, it’s been a very popular choice amongst both consumers and business professionals. It was so well-received that it pulled support away from the overwhelmingly popular Windows XP, which lost patch and update support last spring.

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However, Windows 8 and 8.1, the most recent of the Windows operating systems to be released, have failed to entice the end user into upgrading from Windows 7. If anything, Windows 7 is still growing more popular. As of this past February, 7 has seen a 2.6 percent increase, while Windows 8 and 8.1 have just about reached their limit over the past four months.

Even though Windows 7 still has a few good years left before its end-of-support date in 2020, all good things must come to an end sooner or later. Will Windows 7 follow in the footsteps of its predecessor, Windows XP, and have countless end users forsake upgrading for an unsupported system? If Windows 10 fails to take off, this might happen, leaving many users running without vital support patches and updates. This is why using a supported operating system is so important.

The next OS to hit Microsoft’s chopping block is the server OS, Windows Server 2003. However, the main cause for concern isn’t necessarily over security, but the complications of legacy hardware and software capability with new, modern machines and applications. It’s not always easy to predict what happens to your IT infrastructure when upgrading to a brand new server.

If your office is one of those that haven’t yet made plans to move away from Windows Server 2003, or if you’re running outdated operating systems on your business’s workstations, you should make arrangements immediately to start moving toward a more modern office. You can’t afford to fall behind, and NuTech Services understands this. If you’re having a difficult time juggling your responsibilities as a business owner with incorporating imperative upgrades, we can help you manage and maintain your IT infrastructure. Just give us a call at 810.230.9455 to learn more.

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Tip of the Week: 3 Options to Consider Before Trashing Your Old Technology

b2ap3_thumbnail_is_your_current_it_still_ok_400.jpgIt’s often the case that people excitedly upgrade to new technology without giving much thought about what to do with their old tech. In an upgrade situation like this, you’ve got a few options for dealing with your old technology that are good for the environment, socially responsible, and may even provide you with some cash.

Alternatively, you could just toss your old equipment in the garbage.

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As convenient as it is to throw something away and not have to think about it, it’s not responsible. Electronic equipment is notorious for containing components made up of toxic chemicals that, if not disposed of properly, will leak into the environment and do some serious damage. Plus, it’s often the case that people will toss aside perfectly-good-and-working technology just because they’ve got a hankering for an upgrade.

Don’t be wasteful with your old technology. Consider these three options instead:

Resell Your Old Equipment for and Repurpose the Funds
Your most profitable scenario involves you selling your old equipment. Though, don’t get your hopes up that you’ll be able to find a buyer for every old piece of tech. As explained by Kyle Bittner of Exit Technologies, “If it’s junk from 1985, it would be a waste of time to pursue reselling the product. If it’s decent stuff from 2004, it’s probably still worth thousands of dollars that could return capital to the budget.”

The Internet provides consumers with several great platforms for users to sell their used equipment, with websites like eBay, Craigslist, Amazon Marketplace, and more. Before posting an ad to sell your old tech, be sure to spend time researching its value so that you’ll get the biggest return on your investment. If you’re not sure if your item is worth selling or not, then ask the IT pros at NuTech Services. We’ve got a good grasp on the market and we’re always happy to give helpful advice.

Donate Your Old Tech and Feel Good about Yourself
Instead of throwing away perfectly good tech, why not donate it to someone or some organization that can use it? If it’s got plenty more miles left on it and you don’t want to go through the hassle of finding a buyer, then it might be easier just to give it away. You might have an employee that would appreciate getting an old workstation for private use, or maybe there’s a nonprofit organization in your community in need of a gently-used server unit.

When donating old equipment, just be sure that you’ve completely wiped the data from the hard drive. Or, better yet, do the recipient of the gift a favor and just go ahead and replace the old hard drive so that they’ll not have to work with a drive that’s old and prone to crashing. Replacing the hard drive will completely eliminate the risk of the next user uncovering sensitive files. NuTech Services can help with both wiping the data completely from your old drive and swapping out the old hard drive for a new one.

Repurpose Your Old Tech and Save Money
Before you say goodbye to your old technology, take a look around your office and see if you can find a place where it can come in handy.

For example, it’s always a good idea to have a backup PC handy, just in case one of your working units were to unexpectedly crash. Plus, you can always repurpose an old workstation into a server with a dedicated task, like hosting your company’s email, handling the printer traffic, or hosting one specific application. Repurposing an old PC like this can free up resources on your network, but reconfiguring the old equipment can be an involved process, so you’ll want to have an IT professional lend a helping hand.

All of these options are far better than just throwing out your old equipment and having it muck up the environment. NuTech Services can help assist you with all of these green options. We can even help recycle your old tech in an environmentally-friendly way that you can feel good about. Call us today at 810.230.9455 to learn more.

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Find Out Why the Open Office Isn’t for Everybody

b2ap3_thumbnail_open_office_problems_400.jpgOne of the more recent office trends seems to be the open office. While this is more space-efficient and supposedly helps foster productivity and communication, there’s also the possibility that it can do exactly the opposite. According to a 2002 study from Environment and Behavior, the open office can be a hindrance to unlocking the full potential of all employees.

In this survey, Environment and Behavior tracked employees as they were moved from a private office to an open office. Overall, these workers felt that the open office decreased their performance as employees. They felt worse about their work environment, their work performance, their attitude, and their co-worker relationships.

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Architectural and Psychological Privacy
When you’re at home, you can shut the door and a whole new world of privacy and productivity can commence. However, when you’re at the office, this feeling is somewhat diminished and is only furthered by the open office. According to Inc, this concept is called architectural privacy. Being able to shut the door to the world around you can be somewhat therapeutic. Even the walls of a cubicle, with your own personal space, can be effective.

This architectural privacy is what initiates psychological privacy, which is the feeling that you can control who has access to you during the workday. This is crucial to improving performance and satisfaction in the office. Open office workers reported higher levels of impaired memory, aggravated migraines, and ulcers; stress-related symptoms that drag productivity to a halt. Just having a door that you can use to separate yourself from the rest of the office can mitigate background noise and workflow disruption. This, in turn, leads to lower levels of stress, leading to a better overall working environment.

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Unsurprisingly, Introverts Dislike the Open Office
As a business, your workforce is probably extremely diverse with many different types of workers. This means you have some introverts working for you; people who generally like to work by themselves or simply aren’t social butterflies. It’s been proven that solitude leads to more creative behavior, so introverts can achieve their maximum potential by having their own space. The open office restricts their potential by the immense amount of background noise and disruptive conversation.

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Multitasking Can Reduce Quality of Work
While the open office was first introduced to increase the amount of collaboration in the workplace, it’s been shown that moving from one task to another rapidly can decrease the quality of a worker’s overall performance. Concentration isn’t easy, especially when you’re constantly moving from one task to another. According to The Wall Street Journal, it can take up to 27 minutes to regain focus on a task after being disrupted. If this happens constantly throughout the day, that time adds up quickly, leading to a lot of disruption and a lot of wasted time.

How Technology Helps the Open Office
While the open office environment doesn’t generally foster a healthy environment at times, there exist several technology solutions that can help alleviate some of its more prevalent issues. Unfortunately, since the effects of the open office depend heavily on the psychological makeup of your workforce, it’s difficult to find a technological solution that fits every situation. For those who have problems concentrating due to disruptive background noise, there are applications out there that play ambient noise and allow workers to move elsewhere, if they’re allowed to do so. Ultimately, these apps won’t be a reliable solution for all of your open office woes.

These issues, compounded by the fact that germs can quickly spread and cause illness amongst the office, are one reason why many workers might prefer their own private office rather than one big open room. What does your office look like? Would your workers, if surveyed, agree that it’s an environment that fosters productivity? Leave your thoughts in the comments.

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What Cloud Matches Your Needs: Public, Private, or Hybrid Cloud Solution?

b2ap3_thumbnail_which_cloud_400.jpgThe cloud is an innovation which is changing the way organizations handle the storage of their data and application management; yet, some businesses can’t tell the difference between public, private, or hybrid clouds.

NuTech Services will attempt to explain cloud computing to you in a way which is simple and easy to follow, including the key benefits and disadvantages offered by particular types of cloud-based computing.

One of the biggest misconceptions surrounding the cloud, according to Steven Vaughaun-Nichols of CSC, is that cloud computing is “a bunch of servers.” The clouds themselves aren’t virtual servers, in-and-of themselves. These clouds consist of data stored on virtual machines within secure data centers. He emphasizes that clouds deliver a “user-controlled utility.” Therefore, these cloud solutions are designed to provide users with a certain service that’s treated like any other utility. He cites Appcore, which defines cloud orchestration as “the combination of tools, processes, and architecture that enable virtualized resources to be delivered as a service.”

Just like those fluffy formations in the sky, clouds take on many different forms, depending on what kind of hosting your business prefers.

  • Public clouds: When a business takes advantage of a public cloud, they’re using services provided over a publicly-accessible network, usually by an external third-party vendor. Public clouds are particularly useful for start-ups or smaller business ventures, as they are often affordable and readily accessible. This also means that the responsibility of a self-hosted cloud isn’t placed on your business’s shoulders; however, there’s a notable lack of security and control provided by the public cloud.
  • Private clouds: In direct contrast to the public cloud, the private cloud is generally hosted in-house on a private network. This allows for greater data security through the use of security-augmenting devices and applications.
  • Hybrid clouds: A hybrid cloud solution is like the middle ground between both public and private clouds. An example of a hybrid cloud is one which allows your business to host confidential corporate data on-premises in a private cloud, while taking advantage of a public cloud for the roll out of mission-critical applications (i.e. software as a service).

Hopefully, we’ve helped clear up any confusion you might have as a business owner. If you haven’t yet considered integrating the cloud into your computing infrastructure, we at NuTech Services can be of service. We’ll bring our decades of experience in IT consultation to the table and help you decide which cloud solution is right for your business. Give us a call at 810.230.9455 to learn more.

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Tip of the Week: How to Know When You Need a Consultant

b2ap3_thumbnail_do_you_need_a_consultant_400.jpgHave you ever felt like you aren’t sure how to proceed, or how to get yourself out of a rut? You surely don’t want your competitors to know about your weak points, but you feel so much pressure that you might think twice about asking for tips of the trade. After all, a hand once in a while can make all of the difference. This is when you might consider outsourcing a consultant.

Before you cave in and let an outside consultant in on your problems, be sure to take these factors into consideration.

What’s the Worst Way to Approach Consultation?

  • Approach consultation as your only option. This, in particular, is something you want to avoid at all costs. Outsourcing your consultation needs to a third party is a valuable asset, but you don’t want to do this as a last resort and become reliant on the opinions of the consultant. It’s important to maintain control of your problems and keep them from spiraling out of control.
  • Confuse your responsibilities with those of your consultant’s. Before engaging in dealings with a consultant and signing your name on the dotted line, make sure that each party’s responsibilities are clearly mapped out. This way, you won’t confuse who is responsible for performing certain tasks, and you can move forward with certainty.
  • Without an end result in mind. Make sure that you always keep your goals in mind when looking for a consultant. This way, they’ll be able to help you get a clear picture of where you want to be, and how to get there.

What’s the Best Way to Approach Consultation?

  • Be as specific as possible. There’s no room for ambiguity in business. You can’t formulate an accurate plan of action without getting into specifics. You can avoid this by remaining open with your consultant and letting them in on your ideas.
  • Find consultants with a similar mindset. One of the best roles that an IT consultant can perform for you is managing a project on your behalf. To this end, it helps that you find a consultant who thinks like you and can best replicate your expectations. Furthermore, they must have proven their expertise in the industry in order to facilitate a proper level of trust. Give them a trial run to see how they perform under pressure.
  • Be sure to take responsibility for your decision. Just like any other choice in life, you can’t take it back once you’ve chosen which consultant you want to hire. This means taking responsibility for whether or not they perform to your expectations, and realizing that even if it’s not your fault, you’re the one who made the choice. Use this experience to make more educated decisions in the future. It can help to hire a consultant who has skills you don’t have. This way, you’re less likely to get stuck in a foreign situation.

NuTech Services knows how stressful and difficult running a business can be. We also know that you have a lot of work ahead of you, and that you can use a hand or two to stay ahead of the competition. We always maximize the communication between ourselves and our clients when we’re providing a consultation, and we want to see you succeed more than anything else.

NuTech Services can perform any function of your normal in-house IT staff, including IT consultation, minus the hefty salary required of hiring a new employee. For more information, give NuTech Services a call at 810.230.9455.

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Bottlenecks: Good for Drinks, Not for Networks

b2ap3_thumbnail_bottlenecking_400.jpgLet’s say that you get new equipment and software for your company’s network, expecting to see a boost in performance. When everything is tested, you see no change in performance, which understandably bums you out. In a situation like this, your network is likely bottlenecking.

Bottlenecking gets its name from the design of a bottle (think wine bottle) where the neck narrows to allow for a smaller amount of fluid to pour from the bottle’s opening than would come out if the opening was just as large as the base, like with a pickle jar. Techquickie defines bottlenecking (also known as a choke point) as, “Holding back the performance that could otherwise be achieved.”

Application in blogWhen you’re experiencing a performance-hampering bottlenecking situation with your company’s network, the challenge is to locate the source of the problem and resolve the issue so that the rest of your network can reach its full potential. This is typically done by upgrading whatever is causing the choke point so that it meets the same performance standards as other components that make up the network.

A classic example of this is when a PC user upgrades one component of their machine, like a video card, hoping to see an overall improvement in performance, but they end up experiencing minimal-to-no-boost because other factors that affect performance (like CPU and RAM) are old and already maxed out. This is a common occurrence with workstations and home computers, and as the technology becomes more complex with more computers and components in the mix, there’s a higher chance of there being bottleneck issues.

Therefore, when you’re dealing with something as complex as a computer network, with multiple workstations, servers, and NAS devices, you’ve substantially increased the risk of experiencing a bottleneck. For example, even if you’re working with top-of-the-line computers and powerful server units, your network routers can be old and outdated, which will prevent your powerful equipment from reaching its full potential; and, vis–à–vis, hold your company back from fully realizing its competitive goals.

Locating the exact cause of a network bottleneck requires a thorough knowledge of every component, which is why calling professionals to troubleshoot your network’s performance issues is often the smartest move. Otherwise, it would be quite easy to place the blame for performance issues on the wrong piece of equipment, replace said piece of equipment, and then, after investing all of that time and effort into the wrong fix, have to go back and try it again.

NuTech Services has the tools it takes to run diagnostics on your company’s network to quickly determine what the exact cause of your bottleneck is. Depending on what the issue is, we may even be able to determine the cause of your bottleneck with our remote tools. This remote approach will save a technician a trip to your office, and save you money on your IT bill.

To schedule NuTech Services to take a look at your network so we can unclog the log jam that’s holding your business back, give us a call at 810.230.9455.

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What Really Happens when Websites Collect Your Personal Data

b2ap3_thumbnail_entering_personal_data_online_400.jpgYou might be aware that some websites collect personal data from you depending on your mobile device’s location, your browsing history, and several other factors. This information is generally used for marketing, but it could have unforeseen effects on the way you browse the Internet. It can be fairly revealing about your personality, or possibly even incriminating. Therefore, you should be aware of how this personal information is gathered from you without you even knowing it.

Here are a few things Forbes magazine suggests you might not know about the gathering of your personal data:

wundermanMarketers Are the New Mom & Pop Store Owners
Remember that man who worked at the old general wares store down the road from you several years ago? He would remember everything about you; your name, your face, your interests, favorite beer, etc. The truth is that he knew most of what you preferred because you visited often and he picked up on patterns in your behavior.

In 1967, Lester Wunderman, the “father of direct marketing,” was able to predict that technology could accomplish this same feat with exponentially larger numbers: “A computer can know and remember as much marketing detail about 200,000,000 customers as did the owner of a crossroads general store about his handful of customers.”

As such, marketers are able to analyze data that computers gather about you and create marketing lists, which includes all types of personal information: religion, political view, marital status, sexual orientation, and more.

Your ZIP Code is Worth a Lot
To a marketer, your ZIP code is an absolute gold mine. You might think nothing of it when you enter your ZIP code at the local grocery store, but you’re giving marketing institutions all of the information they need to find you at a later location for future marketing campaigns. According to a Harvard professor Latanya Sweeney, a company can identify you an alarmingly high 87 percent of the time with only a few of your credentials:

  • ZIP code
  • Date of birth
  • Gender

Even the folks you trust the most with your ZIP code, your local post office, can take advantage of this and sell your information to marketers. The United States Postal Service is continuously validating old addresses and informing marketers when their targets have moved on to another location. According to Forbes, the USPS makes roughly $8 million a year by selling this data.

Facebook: A Goldmine of Information
Everyone’s favorite social media site houses an incredible amount of information about them, and is arguably one of the best marketing tools available on the Internet. Other users can see what pages you have “Liked,” and can even suggest pages or friends to you. Due to this open-minded approach to social media, marketers are generally able to collect this data and use it to formulate the aforementioned lists. Even if you only host the minimal amount of personal data on your Facebook, there’s still a good chance that marketers can put you into a list judging from your liked pages and friends.

Whether we like it or not, companies and merchants are gathering our information and storing it for later use. Your business likely does something similar; collecting information about your own clients and storing it for later consumption.

dilbert spam

By law, these institutions are allowed to collect this information, but there are others out there who seek out private information, like Social Security numbers, to commit identity fraud or steal your money. This begs the question of whether or not your business’s security solutions are up to snuff and able to protect your stored information from hackers.

When you deal with lots of personal information, like Social Security numbers or credit card numbers, you want to use the best security measures available. NuTech Services can equip your business with a Unified Threat Management solution to keep your data safe from being compromised by hackers. This includes a firewall, spam blocking, and web filtering to keep the threats out, compounded by an antivirus to neutralize threats that get in. For more information about our UTM solution, give us a call at 810.230.9455.

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The Top 3 Reasons You Shouldn’t Ignore Server Virtualization

b2ap3_thumbnail_virtualization_to_the_cloud_400.jpgIs your business taking advantage of server virtualization? It’s a popular solution that increases efficiency and minimizes risk. Yet, despite the well-known benefits of virtualization, there are still businesses that are hesitant to adopt it. Are you still on the fence about virtualization? Consider these top three reasons why server virtualization may be right for you.

Application Isolation
When your server is virtualized, you’re able to isolate needed applications. Isolating an application on a dedicated server unit is very wasteful and very impractical, both in terms of wasted electricity and computing resources. Yet, “one application per server” is a common way that many SMBs go about hosting their data.

A virtual server is an efficient alternative to this problem of wasting resources. With a virtual server, your applications are assigned in a controlled environment and given just enough resources to efficiently meet your needs. This frees up space and bandwidth on your local server units so they can handle more mission-critical tasks.

Maximum Uptime
Operating a physical server comes with a degree of risk. Threats like hack attacks, hard drive failure, or performing major maintenances can cause unexpected and serious downtime. A virtualized server is a versatile option that can adjust to the stresses and attacks that have a tendency to plague a server.

The best way to deter downtime is to combine server virtualization with a reliable backup solution. This is what your network gets with NuTech Services’s Backup and Disaster Recovery (BDR) solution. If you’re backing up your data with BDR and your network is hit with a downtime-causing disaster, then BDR can act as a virtualized server for your network so your business can continue with its work and only experience minimum downtime.

Cloud Migration is Simplified
Are you considering moving your data and applications to the cloud? If so, then you’re going to have an easier migration process moving data from a virtualized server to the cloud than you will by moving your data to the cloud from an in-house physical server.

Why would you want to migrate your data from a physical or virtualized server to the cloud? All of these data-hosting options come with their own set of unique benefits. Before you commit to a data hosting model, which can include a hybrid option, be sure to talk with the IT professionals at NuTech Services in order to discover what the best technology move is for your business.

These are only three benefits as to why you should consider server virtualization; to be sure, there are many more. To find out if server virtualization is right for your business, give NuTech Services a call at 810.230.9455.

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Tip of the Week: How to Set Up User Permissions For Google Chrome

b2ap3_thumbnail_chrome_flat_400.jpgAre you looking for a way to manage Internet use on a single computer that’s being used by multiple people? To help you keep your browsing history and settings intact and keep unwanted users from accessing the web, Google has a free add-on available for Chrome created for just this very purpose.

With this add-on, you gain the ability to essentially lock Chrome and only grant access to those you’ve given permission to use it. Although, this add-on is experimental, so be sure to keep potential issues in mind:

How to Install this Helpful Add-On for Google Chrome:
Open Chrome and enter chrome://flags in the search bar, now hit enter. From here, you will see a list of all the experimental add-ons available for Chrome. The one you want to track down is “Enable new profile management system.

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With the long list of add-ons before you, you’ve got the option to find the needed add-on a little quicker by using the CTRL+F (find) function.

Once you’ve located the add-on, click Enable. Next, close Chrome and open it again. You will now find the extension to be active. You can tell that the add-on is active because the sign-in screen will have a similar look to the sign-in screen used for Windows.

To login to your Chrome browser, select the Google account that you want to use, or enter the login credentials of an another account. Once logged in, you will be all set to browse the Internet like you normally would. Be sure to logout when you’re done. This will prevent other users from browsing Chrome with your Google account and messing with your settings.

Limitations of the Add-On
This add-on works great if you’re logged in and working with a single Google account. However, this add-on is designed to only work in conjunction with a single Google account, which means you will be unable to use a Google App, like Google Drive, under an account different than the one associated with the add-on. Therefore, this add-on isn’t ideal for users that routinely cycle through different Google accounts in single browsing sessions.

If you’ve installed the add-on and you don’t like how it limits your use of multiple Google accounts, then you can simply remove it by going to chrome://flags, finding the add-on, and clicking Disable.

This add-on is a great solution to keep unwanted people from using Chrome on your computer, but it’s doesn’t come close to protecting people from messing with other applications and settings on your PC, or deterring hackers. For a more comprehensive network security solution, call NuTech Services at 810.230.9455.

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Tip of the Week: How to Find the Perfect Outsourced IT Company for Your Needs

b2ap3_thumbnail_it_company_for_your_needs_400.jpgA growing company tends to experience a lot of IT pains. This is because growth usually goes hand-in-hand with an expanding IT infrastructure, and your in-house IT staff might not be able to keep up with the increased workload. This is especially painful if your budget isn’t as flexible as you’d like. You decide that it’s in your best interest to outsource your IT, but where should you start looking?

Outsourcing your IT comes with a lot of great benefits, and it should always be considered as a viable option. Compared to hiring a full-time team member, you save money in the long run by taking advantage of easily-budgetable payments. In addition to cost-efficiency, you also need to look for technology competency. Not all of the so-called professionals you meet will have the skills to back up their claims. The solution to finding the best of the best can be as easy as holding a “mock interview,” of sorts with the prospective outsourced IT vendor.

Are They Up-to-Date in the Industry?
It’s only natural that technology professionals keep up with the latest occurrences in the industry, and your prospective business partner should be no different. Are they keeping up with the latest security protocol and backup practices? Are they always trying to use the latest technologies to stay ahead of the competition? If they are, it shows a passion that can be leveraged for your benefit.

NuTech Services is one such business. We stay ahead by following reliable news feeds and staying aware of important findings and trends. We know what a reliable IT staff should concentrate on, and our strategies reflect these trends to help your company take full advantage of its technology.

How Do They Handle Difficult Tasks?
In IT, issues that aren’t a technician’s expertise frequently arise. This means that they might not be entirely comfortable dealing with a situation. How IT staff handle stressful situations like these can make or break their service. Do they research the problem? Do they strive to make clarity one of their biggest and best selling points?

They absolutely should, and NuTech Services knows this better than anyone else. We always work to find the best solution to a problem, even if we’re unfamiliar with it. If it looks like a job that we can’t help you with, we’ll find someone from our list of trusted IT vendors who can assist you to the best of their ability. Their work is a reflection of our company, and since you trust us, you know you can trust them to perform their duties to both your expectations and our own.

How Do They Handle Hypothetical Situations?
Now that you’ve limited the number of applicants to those who know what they’re doing, you can impose hypothetical situations onto your candidates to see who has a thought process similar to your own. This process is perhaps the most important part of hiring an outsourced IT agency. You want to make sure that they have solid business practices by seeing them in action for yourself.

At NuTech Services, you can see our prowess with your own eyes with a IT consultation. This can address any problems or questions you might have concerning your technology. We do our best to explain the problems to you, and make sure that you know all of your options before you commit to a particular solution.

These tips can help you locate a quality IT specialist, but why do so when you have NuTech Services readily available to help you out at this very moment? All you have to do is call 810.230.9455 to get started. We’ll work with you to make sure your technology is working at maximum capacity.

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The Latest and Greatest in IT Automation Solutions

b2ap3_thumbnail_computer_cat_400.jpgIf you use the Internet, you’re aware of how heavy a presence cats possess. You can hardly navigate the web without seeing a hilarious cat meme, or four. Rather than admit that the human race is obsessed with these furry companions, what if the hairballs are using the Internet themselves and instigating a complete technology takeover? This just might be the case, according to new research.

While the domestic cat is known to chase after anything that even remotely resembles a bird or mouse, it would be foolish to label this spastic behavior as unintelligent. In fact, cats used to be worshipped as gods and deities in ancient times, and for good reason. New research has proven that our feline friends have superior intelligence that dwarfs even that of the brightest intellectuals in history.

Now, the innovative technicians at NuTech Services are putting together what we call a new automated IT solution called the Office Cat Technician (OCT). We’ve reason to believe that the domestic housecat can perform exceptional IT maintenance and tech support.

Cats Have Impeccable Memories
IT technicians have countless methods that need to be committed to memory. Troubleshooting tech problems requires an immense knowledge that comes with years of experience, and not everyone can provide this kind of expertise.

Unlike other critters out there, cats have the ability to recall almost their entire life in the blink of an eye. It’s been proven that cats can recall events up to ten years prior, and judging that the past several years have been full of technical innovations and advancements, it’s reasonable to assume that cats have knowledge of all technology built during this time. After all, cats have grown alongside this technology and coexisted with it. This innate ability to command and operate technology is exclusive to the current generation of domestic cats, and their knowledge will only improve with age.

Curious Like a Cat
One of the greatest behavioral traits that an IT technician can have is to be curious. This means that they dig deep to find the root of a problem, and to understand how something works down to its base level.

Similarly, cats are well-known for their curiosity. If you’ve ever observed a member of Felis catus, you’re aware of the lengths they’ll go to to observe something new. If you get a house plant, you can be sure that the cat will knock it over in order to get down to the “root of the problem.” When a cat knocks over a glass of water, they’re merely contemplating the concept of gravity, rather than being a complete jerk. You can expect a cat IT technician to be just as curious about technology. They’ll snoop around and dig deep to find the source of your tech problems.

Cats Are Fiercely Territorial
The IT technician works tirelessly to make sure that no unauthorized entities enter their domain. This includes keeping the business’s network as secure as possible from outside threats, and restricting access to particular parts of the network. This is a trait seen in cats, as well. They don’t take kindly to foreign creatures entering their territory, and they’ll try to eliminate the threat through intimidation methods, or if need be, force.

Still aren’t convinced that a cuddly kitty can make a big difference for your office? Give NuTech Services a call at 810.230.9455 to find out more about how an Office Cat Technician can assist your business’s operations.

Disclaimer: NuTech Services isn’t liable for any damages caused by the Office Cat Technician solution, including: chewed or frayed cords, destroyed technology, medical bills caused by allergic reactions, smelly carpets, and more.

Happy April Fool’s Day from all of us at NuTech Services!

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Got Big Plans for World Backup Day? You Should

b2ap3_thumbnail_world_backup_day_4_400.jpgInternet users today are a little spooked, and for good reason. Stories of major hacks seem to perpetually be in the headlines. A hack attack can lead to stolen or compromised data, which is why backing up data is a crucial piece of every business continuity plan. For this purpose, World Backup Day 2015, March 31st, is an important day.

The goal of World Backup Day is to have everyone in the world back up their data. In fact, there’s even an official website for WBD where you can take a data backup pledge and then share it on social media. “I solemnly swear to backup my important documents and precious memories on March 31st.” Ultimately, the point of WBD is to get everyone to consider how often they back up their data so that they will implement measures to do it more frequently.

One important aspect about WBD is that it highlights the need to back up all of your data. Business owners in particular need to take this message to heart because they have a tendency to spread out important business-related files across their personal devices, like their home PC and smartphone. This is a dangerous move, due to the fact that a business owner may have an efficient data backup solution for their company’s network, but not for their personal data. If something were to happen to their personal device that compromises its data, and the only copy of a business-related file was on the lost or stolen device, then the company would experience a major setback. This is why it’s crucial for all of your data to be backed up, not just the data on your company’s server units.

In honor of World Backup Day, here are two recommended backup solutions for your personal data backup needs.

An External Hard Drive
One popular consumer backup solution is the external hard drive. These drives can be found at virtually every electronics store and at an affordable cost of around $100 for a whopping one terabyte of storage space. 1TB should be plenty for the average computer user’s personal needs; it’s enough space for approximately 750,000 MP3s or photos, or 230 movies.

The Cloud
The versatility of the cloud provides consumers with a host of computing options, including data backup. Popular consumer cloud backup solutions include Google Drive, Microsoft OneDrive, Apple’s iCloud, and much more. All of these services are offered at affordable rates. The cloud is proving to be the preferred backup solution to the external hard drive because it allows users to automatically backup and sync all of their devices, which is much more convenient than having to take time and connect a device with a hard drive.

However, one aspect about consumer cloud solutions is that, while they’re great for personal computing needs, they fall short when it comes to serving the data needs of businesses. NuTech Services’s cloud computing solution is designed to fit the computing needs of enterprises like your own. Plus, we can take the time to safely integrate your company’s cloud solution with your personal devices.

Backup and Disaster Recovery from NuTech Services
There is no greater way to honor World Backup Day than getting the ultimate data backup and recovery solution for your business, BDR. NuTech Services’s BDR solution can be customized to specifically meet the needs of your business, and it’s easy to manage. In fact, BDR automatically backs up your data, meaning that you won’t have to oversee the process or even remember to do it. Essentially, if enough businesses implement BDR, then World Backup Day would no longer be a thing, since no one would ever need a data backup reminder. As sad as that would be to no longer have a WBD, it would be worth it if it meant that all of the world’s data would be secure.

So, what are your plans for World Backup Day? If you’ve got BDR, then this day is cause for celebration because you’ll feel good about your data being secure. To celebrate World Backup Day with NuTech Services’s BDR and cloud computing solutions, give us a call at 810.230.9455.

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A New Plan Might Make Software Reverse-Engineering Far More Difficult for Hackers

b2ap3_thumbnail_software_re-engineering_400.jpgHackers make life difficult for even the most innocent Internet user, and it’s all thanks to a nasty little trick called reverse-engineering. This is when a hacker picks apart the code that makes up a program, then scans it for vulnerabilities or exploitations. A new type of security measure is being developed to protect against the reverse-engineering of software.

When malware is eliminated from a machine, the same process occurs. The anti-malware software digs into the code of the malware and uses its vulnerabilities against it. However, what would happen if the PC could be protected from malware in the first place and prevent the reverse-engineering of the system? At the recent Singapore SyScan conference, security researcher Jacob Torrey presented his idea for what he called a Hardened Anti-Reverse Engineering System (HARES).

What’s so special about this particular concept? Well, HARES will attempt to encrypt the software code until the exact moment the processor needs to execute the code, meaning that the code can’t be analyzed for decryption while the code is being executed. According to WIRED:

The result is a tough-to-crack protection from any hacker who would pirate the software, suss out security flaws that could compromise users, and even in some cases understand its basic functions.

Of course, any tool that can be used for the good of cybersecurity could also potentially be turned toward evil purposes. HARES might not be meant to create malware that can’t be decrypted, but you can bet that some genius hacker will find a way to make it a reality; and that could compromise any unsuspecting system.

As it stands now, HARES can be tricked a number of ways. Whenever a program uses an encryption protocol like this, a decryption key must be installed into the computer’s CPU. This lets it decode the application when it must be opened. However, an experienced hacker might be able to intercept this key and use it to decrypt the application and examine the program’s commands.

Another way that hackers might try to take advantage of HARES is through debugging features found within some hardware. This allows for the analysis of commands made between the chip and the motherboard. Granted, in order to use such a tactic, hackers would need a spectacularly expensive tool, which they probably can’t afford. The only way this method might see use is on the national-state level.

In the face of new potential security threats like this, it’s important that you optimize your business’s security protocol. A Unified Threat Management (UTM) solution from NuTech Services can help your business stay protected from the latest threats and vulnerabilities. It comes complete with an advanced firewall solution, antivirus, spam-blocking, and content-filtering solutions designed to keep you safe from whatever lurks in the shadows of the Internet. We’ll work with you to make sure it fits the needs and budget of your business. Give us a call at 810.230.9455 to learn more.

What are your thoughts on this potential new development in software encryption? Let us know in the comments.

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Tip of the Week: 5 Ways to Put the Power Back In Your PowerPoint Presentations

b2ap3_thumbnail_presentation_power_400.jpgPresentations are a necessary, albeit time-consuming, responsibility that you have as a business owner. Thankfully, there are simple tools like Microsoft PowerPoint available to help make your job a little easier. Unfortunately, it’s very easy to make a boring or less-than-great presentation, which can hamper the audience’s ability to let the message sink in. Here are five ways to make sure that your next PowerPoint is as effective as possible.

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Minimal Text Means a More Effective Message
When making a presentation, some users will find that it’s very easy to load their PowerPoint presentations full of text. This is one of the most common ways that PowerPoint presentations fall short when it comes to value. The slideshow text shouldn’t be used as a substitution for your own voice. It’s difficult for an audience to read the text on a slideshow and listen to you speak at the same time, so use a minimal amount of text whenever possible; and whatever you do, do not read directly from the slides.

spock giving directions

Use Quality, High Definition Graphics
During the construction phase of your presentation, it’s important that you keep the quality of images in mind. Just because the presentation looks great on your monitor doesn’t mean that it will look fine when blown-up on a big screen. Low or normal quality graphics might look blurry when applied to a large screen, so it’s important to always use high quality graphics whenever you can. Try to avoid using generic Microsoft Office clip art graphics and stock photos, if possible.

Don’t Use Animated Transitions
It’s true that the occasional slide transition can help ease the monotony of simply clicking the button and advancing to the next slide, but animating every single image and bullet point is a little overkill. You want the audience to be able to concentrate on you and your presentation. If they’re too busy staring at words whipping all over the screen, you run the risk of losing their attention, which is counterproductive to your goals and intentions.

Use a Single Clear and Consistent Font
pp tips 3othing is more unprofessional than a PowerPoint presentation that can’t seem to decide which font it likes the most. If your slideshows use multiple different fonts, you’ve likely fallen victim to this common mistake. Use one font and make sure every slide uses only that one. Your slideshow should utilize a basic font like Arial that can be seen uniformly across the entire presentation area. Fancy letters aren’t necessarily good for your presentation, either, so avoid those as often as possible.

Use a Uniform Color Scheme
Inconsistent colors can be one of the worst ways to destroy a presentation. Just because your presentation can have all of the colors of the rainbow doesn’t mean that it needs to. The less complex your color scheme is, the better for your viewers. Try using your company’s logo as a jump-off point, and be sure to use the templates provided by Microsoft Office. Unlike the clip art, the templates are actually very sharp and simple to use.

All of this winds down to one overarching tip that should always be followed when constructing the PowerPoint slideshow. You should always design it with the end user in mind. The audience is the one who has to view it, so make it easy on the eyes and use it to augment your presentation in a professional manner. After all, you’re the one they want to see, not the PowerPoint.

Do you have any particularly helpful tips you’d like to share concerning PowerPoint? Let us know in the comments, and be sure to call NuTech Services at 810.230.9455 for more tips on how to make the most out of MS Office.

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Does Your Business Understand the Difference Between Data and Information?

b2ap3_thumbnail_information_is_made_of_data_400.jpgIT requires several factors in order to function properly. First of all, it can’t exist without information, and this information can’t exist without data. Technology is what creates data so that your company can take advantage of changes in the industry and business environment. It might seem like a lot to take in, but understanding the flow of data is necessary for a business owner. Otherwise, you won’t be able to take advantage of it to jumpstart sales and profitability.

Granted, the difference between data and information is a bit difficult to understand in technical terms. Most businesses use these terms as if they are one and the same. While this is an acceptable practice in the industry, and it makes more sense to rationalize the two for marketing purposes, there’s still a significant difference between the two of them that should be understood by those who utilize technology.

In technical terms, data looks like a bunch of 1s and 0s in rapid succession. Naturally, this doesn’t make any sense to a human reading it; but to a machine that can interpret it, the data is able to take tangible form and compile the information we know and love that helps business owners make the best decisions for their organization.

This means that the process your business takes to collect data is exceedingly important. If the information isn’t accurate, there’s a chance that it can affect decisions when moving your business forward. The process of turning data into information is complicated, and there’s plenty of room for error. If even one part of this process is disrupted or weakened, the end result will reflect this.

The DIKW Pyramid makes it much easier to analyze and understand the process through which data is transformed.

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Business 2 Community provides us with a salad metaphor to describe the DIKW pyramid levels:

Data: I have one item. The data displays a 1, not a zero.
Information: It’s a tomato. Now, we understand the item and its characteristics.
Knowledge: A tomato is a fruit. We can identify patterns in the information and apply them to the item.
Wisdom: Tomato is never added to a fruit salad. There is an underlying, commonly understood principle that governs the item’s purpose.

B2C explains further by claiming that “bad data costs time and effort, gives false impressions, results in poor forecasts, and devalues everything else in the continuum.” Therefore, it’s necessary that the data your business collects allows for accurate and efficient analysis. Otherwise, your choices won’t be of the highest quality possible, and they could affect the functionality of your business in the future.

On the other side of the coin, if your technology is operating at maximum efficiency, and your communications are properly planned and managed, the chances of your data being affected by leaks or corruption is significantly reduced. As shown by the DIKW pyramid, data is the foundation for a business. Without it, you cannot hope to continue. NuTech Services can help your business ensure that your data is safe and available when you need it with our Backup and Disaster Recovery solution. Give us a call at 810.230.9455 to learn more.