29
Dec, 2021
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Here Are Some of the Best Outlook Shortcuts

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Microsoft Outlook, just like its sibling solutions Word and Excel, has several keyboard shortcuts that are designed to make navigating and using the application easier than ever. We’ve put together a short list of the ones that you might need to know so that you can take your productivity to the next level.

We always like to recommend that you print out this blog article so that you can use it as a quick reference.

Basic Outlook Functions

Here are some of the basic functions of Microsoft Outlook

  • Create a message: Ctrl + Shift + M
  • Send a message: Alt + S
  • Insert a file: Alt + N, A, F
  • Delete an item: Delete
  • Reply to a message: Alt + H, R, P
  • Reply All to a message: Alt + H, R, A
  • Forward a message: Alt + H, F, W

Navigating Outlook

Here are some other shortcuts you can use to move around Outlook and examine it from different views.

  • Switch to Mail: Ctrl + 1
  • Switch to Calendar: Ctrl + 2
  • Switch to Contacts: Ctrl + 3
  • Switch to Tasks: Ctrl + 4
  • Switch to Notes: Ctrl + 5
  • Switch to Folders: Ctrl + 6
  • Switch to Shortcuts: Ctrl + 7
  • Switch to the next open message: Ctrl + .
  • Switch to last open message: Ctrl + ,

Creating Items or Files

You may need to make items within Outlook. Here are some of the ways you can do so.

  • Create an appointment: Ctrl + Shift + A
  • Create a contact: Ctrl + Shift + C
  • Create a contact group: Ctrl + Shift + L
  • Create a folder: Ctrl + Shift + E
  • Create a meeting request: Ctrl + Shift + Q

Obviously we cannot list them all here, so if you want to view even more Outlook shortcuts, visit Microsoft’s official website. What other tips should we cover on this blog? Let us know in the comments, and be sure to subscribe!

26
Jul, 2017
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Tip of the Week: Using Shortcuts Can Improve Your Microsoft Outlook Experience

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Microsoft Outlook is a great tool that can help your business stay in touch with clients and vendors, as well as stay updated regarding your internal operations. However, did you know that you probably aren’t using Outlook to the best of its abilities? We’ll walk you through some of the easiest ways to help you take even greater advantage of Microsoft Outlook for your organization: keyboard shortcuts.

Many of the shortcuts that work in Microsoft Word, like bolding or underlining text, remain unchanged through the Office 365 productivity suite, but the following are exclusive to Outlook. Here are some great shortcuts that you can use in Microsoft Outlook versions 2013 and 2016. In fact, you can print out this blog and place it on your desk so that you’ll never have to look up another Microsoft Outlook keyboard shortcut again!

  • Alt + S: This will send an email.
  • Ctrl + Enter: Send the message you’re currently writing.
  • Ctrl + R: Reply to an email.
  • Ctrl + F: Forward an email.
  • Ctrl + K: Complete the name or email you are typing into the address bar.
  • Ctrl + N: Create a new email folder.
  • Ctrl + Shift + A: Create a new appointment on your calendar.
  • Ctrl + Shift + O: Open your Outbox.
  • Ctrl + Shift + I: Open your Inbox.
  • Ctrl + Shift + C: Create a new contact.

As previously mentioned, many other shortcuts exist, and they all function in similar ways to the way they work in other Microsoft products.

By using all of these shortcuts to your best advantage, you can cut down on time wasted by fumbling through Outlook to click on several buttons that can be replaced by keyboard shortcuts. To learn more about how you can take full advantage of your business technology, be sure to subscribe to our blog.